Visa Information

CLICK HERE FOR INSTRUCTIONS ON HOW TO ACCESS YOUR eVISA CONFIRMATION*

*Please note that the email confirmation isn’t sufficient. You must have the eVisa confirmation document that includes your photo on the top right.

e-Conference Visa Information

e-Conference Visa

Eligible Countries for Indian e-Conference Visa in 2023
e-Conference Visa to India – Definition, Eligibility Criteria and Provisions
What are the Eligibility Criteria and Validity for e-Conference Visa?

The major requirement for the e-conference is the production of the invitation card to the seminar, workshop or conference. Thus, it is ideals for delegates living outside India.

  • The stay days in India on e-Conference Visa will be 30 days.
  • Single entry is permitted for Indian e-Conference Visa.

Unlike other visas, the e-conference visa has a validity period of three months. The duration is counted from the day you are issued with the visa and not from the time you enter India.

Visitors will be allowed to access India from any of the authorized Indian immigration check posts for e-visa only.

Application Process for the e-Conference Visa

The application process is online (https://indianvisaonline.gov.in/visa/ / external visa service agency: https://indianvisaonline.gov.in/evisa/tvoa.html). As a delegate, you will be required to fill the form and give accurate details. Before starting to fill the online form, you need to be sure that you have the following:

  • A passport with at least six months validity
  • Scanned copies of your recent colored photo. The size should not exceed 10 MB and the dimensions should be 2in. X 2In. Otherwise, you will not be able to upload the file until you get the correct format.
  • A copy of your passport
  • Enough money to pay for the visa. The charges range from USD 13- USD 113. The specific amount will be indicated as you complete the form. Payment method: VISA and MasterCard.
  • Proof of the address of your residence
  • Following letter links can be found below:

Details will be helpful when completing the e-Conference Visa form.

e-Conference

If you are from one of the following countries, and you haven’t already done so, please complete the below form ASAP.  AIS and the ICIS Committee have reached out to sources in India to assist. While the outcome cannot be guaranteed, we are making every effort to have AIS members be allowed to attend the conference in Hyderabad. In the meantime, please continue to follow the proper protocol for conference visa application and visit your local Indian Embassy’s website for specific details on what documentations are expected from the embassy.

Prior Reference Categories (PRC): https://conference.mha.gov.in/FAQ.aspx#
Traditional challenges exist and additional paperwork is required.
Updates:
Below are suggestions for the following countries. You are encouraged to complete the below form.
Afghanistan Canada – Please contact your local Indian Embassy/Consulate for details regarding application for a conference visa.
Iraq China – Please contact your local Indian Embassy/Consulate for details regarding application for a conference visa.
Pakistan/Pakistani Origin Hong Kong – Please contact your local Indian Embassy/Consulate for details regarding application for a conference visa.
Sudan

*Submission applicable to the countries listed above. Please continue to follow the proper protocol for conference visa application and visit your local Indian Embassy’s website for specific details regarding which documents are expected from the embassy to apply for a conference visa. You will not receive an update regarding the form submission. The information will be submitted to one of the Indian ministries which will distribute the information internally to the corresponding embassy/consulate.

IMPORTANT

Visa approval can take a few months, and so we strongly encourage you to apply well in advance.

VISA INFORMATION

All participants are requested to check for visa requirements to enter India and you may qualify for the e-conference visa or via-mail or in-person depending on where you are located. The correct type of visa to attend the ICIS 2023 conference is the “conference visa”. It is not acceptable to enter the country under a tourist visa and attend a conference. For your family/accompanying members who are not participating in the conference you may select “tourist visa” or any other appropriate visa.

The conference visa can also be used for tourism except in some ‘Restricted’ or ‘Protected’ areas in India.

For specific details on what documentations are expected from the embassy please visit the local Indian embassy. For example, Indian embassies in China, Australia, Germany and US are listed below:

All government agency links in India end with “gov.in” so you know the authenticity of the website as being governmental (or federal – as it is called in many countries).

INDIAN MINISTRY LETTERS – CONFERENCE APPROVAL

The following letter may be requested during your visa application process. You must be logged in as an AIS member to access the letters.

INVITATION LETTER REQUEST

If you need an invitation letter which extends an invitation to ICIS 2023, please follow the steps below:

    1. Please note that your AIS membership should be current.
    2. Complete the Invitation Letter Request Form
    3. The AIS Registrar will issue the invitation letter within two business days upon receipt of the completed invitation letter request form.

    Please note: The AIS Office will be closed on Thursday, November 23 and Friday, November 24 in observance of Thanksgiving holiday. All requests during this time will be addressed on Monday, November 27.

VISA / LOCAL ORGANIZER LETTER REQUESTS

If you need an visa letter for your visa application to attend ICIS, please follow the steps below:

    1. Please note that your AIS membership should be current.
    2. Register and complete your payment for your conference registration.
    3. Complete the Visa & Local Organizer Letter Requests Form and also attach your ICIS 2023 conference registration confirmation.
    4. The AIS Registrar will issue the visa letter within two business days upon receipt of the completed visa letter request form.

    Please note: The AIS Office will be closed on Thursday, November 23 and Friday, November 24 in observance of Thanksgiving holiday. All requests during this time will be addressed on Monday, November 27.

ADDRESSES

AIS

55 Park Place NE, Suite 1747
Atlanta, GA 30303, USA

Local Organizer / Honorary Conference Chair

Rahul De’
Indian Institute of Management Bangalore
Bannerghatta Road
Bangalore, Karnataka, 560076, India
+91 9108967794

Le Meridien Hyderabad

Plot No: 25, 132, Gachibowli – Miyapur Rd,
Jayabheri Enclave,
Gachibowli, Hyderabad
Telangana 500032, India
+91 40 4286 5550

Novotel & Hyderabad International Convention Center (HICC) Complex

(Near HITEC City)
P.O Bag 1101, Cyberabad Post Office
Hyderabad, Telangana 500081, India
+91 40 6682 4422

The Westin Hyderabad Mindspace

Raheja It Park Hitec City, Madhapur
Hyderabad, Telangana 500081, India
+91 40 6767 6767